Consular / Passport Services Fees [Indians]
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Process

Applicants please note that Indian Machine Readable Passports (MRP) are not prepared in the Embassy and issued to the individuals from its office in Warsaw. Passports are prepared and printed by the authorities in India and sent to us for onward despatch to their rightful owners. The process starts with the applicant depositing completely filled in Passport Application along with all the necessary documents; the case is then referred to authorities in India. If everything is found correct by them, the passport is printed and sent to the Embassy. Applicants have to be careful about giving proper information in the application form, depositing necessary documents including photocopies wherever necessary and provide appropriate colour photographs. Photos that do not meet the prescribed specifications would be rejected, resulting in Embassy asking for fresh photographs of the applicants thereby delaying the printing of new Passports in India.

1. RE-ISSUE OF PASSPORT AFTER FINAL EXPIRY OR IN CASE OF PAGES EXHAUSTED

2. RE-ISSUE OF PASSPORT OF MINOR (LESS THAN 18 YEARS)
3. BIRTH REGISTRATION OF A NEW-BORN BABY WITH THE EMBASSY WITHIN ONE YEAR FROM THE DATE OF BIRTH AND ISSUE OF PASSPORT- TO BE SUBMITTED IN PERSON
4. RE-ISSUE OF PASSPORT UPON LOSS OR DAMAGE OF EXISTING PASSORT
5. CHANGE OF NAME (SURNAME/MIDDLE NAME) FOLLOWING A MARRIAGE OF INDIAN WOMEN IN THEIR PASSPORTS
6. CHANGE OF NAME IN THE PASSPORT (NORMAL PROCEDURE)

OTHER INFORMATION : http://passport.gov.in/cpv

There will be additional fees of consular surcharge (ICWF) of PLN 8.00 for all consular/passport/ OCI/PIO services.



1. RE-ISSUE OF PASSPORT AFTER FINAL EXPIRY OR IN CASE OF PAGES EXHAUSTED

  • Online Passport Application form completely filled in on internet at passport.gov.in/nri
  • Indian passport along with self-attested first and last pages of passport
  • Original and self-attested photocopy of Polish Resident card
  • 4 passport size photographs with light background Click here for photo specification
  • If married : original apostilled marriage certificate and its copy
  • Original and self-attested photocopies of spouse passport (first and last page)
  • Electricity or gas or telephone bill, voter ID card or Adhar Card as proof of address (in case of change in address)
  • Fees to be paid in cash : PLN 232 (36 pages), PLN310 (64 pages)

 

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2. RE-ISSUE OF PASSPORT OF MINOR (LESS THAN 18 YEARS)

  • Online Passport Application form completely filled in on internet at passport.gov.in/nri
  • Indian passport in original along with self-attested first and last pages of passport
  • Annexure H
  • Declaration of parents
  • Original passports of the parents with spouse name on each other’s passport
  • Photocopy of first and last pages of parents’ passports and photocopies of parents’ Polish Resident card
  • 4 passport size photographs with light background Click here for photo specification

Copy of marriage certificate of parents with English translation (original apostilled to be produced for verification). If mother’s name is entered in father’s passport or vice-versa, the marriage certificate need not be submitted.

  • Fees to be paid in cash : PLN 155 + PLN80

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3. BIRTH REGISTRATION OF A NEW-BORN BABY WITH THE EMBASSY WITHIN ONE YEAR FROM THE DATE OF BIRTH AND ISSUE OF PASSPORT- TO BE SUBMITTED IN PERSON

  • Birth Registration form
  • Online Passport Application form completely filled in on internet athttp://indiancitizenshiponline.nic.in/ic_form_public.aspx
  • Annexure H
  • Declaration of parents
  • Original Parents passports and their copies (1st and last pages)
  • Original apostilled birth certificate with English translation and its copy
  • Original apostilled marriage certificate of parents with English translation and its copy
  • Original and photocopies of parents Polish Resident Card
  • 4 passport size photographs with light background Click here for photo specification
  • Fees to be paid in cash : PLN 155 + PLN 80

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4. RE-ISSUE OF PASSPORT UPON LOSS OR DAMAGE OF EXISTING PASSPORT

  • Online Passport Application form completely filled in on internet at passport.gov.in/nri
  • 4 recent passport size photographs of with light background (identical ones) Click here for photo specification
  • Police declaration in original (which will be kept with the Embassy) where applicable
  • Self-attested photocopies of the first and last pages of the lost/damaged passport including Polish visa where applicable.
  • Photocopy of Polish Resident permit
  • Letter of explanation (circumstance under which loss of passport occurred)
  • Affidavit form L
  • Fees to be paid in cash : PLN 465 +PLN 80

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5. CHANGE OF NAME (SURNAME/MIDDLE NAME) FOLLOWING A MARRIAGE OF INDIAN WOMEN IN THEIR PASSPORTS

Upon marriage, if Indian women citizens wish to change their names (change/addition of surname), they can do so by following a procedure of submitting the following documents with the Embassy:

  • Online Passport Application form completely filled in on internet at passport.gov.in/nri
  • 4 recent passport size photographs of with light background Click here for photo specification
  • Original Passport with Self-attested photocopies of the first and last pages of the passport
  • Original Passport of spouse with Self-attested photocopies of the first and last pages of the passport
  • Copy of Residence Permit/card
  • Affidavit regarding change of name
  • Marriage certificate issued by Registrar of Marriages (it must be attested by the Home Department of concerned State Government and then attested/apostilled by the Consular Division in the Ministry of External Affairs in New Delhi)
  • Fees to be paid in cash : PLN 232 (36 pages), PLN310 (64 pages)

KINDLY NOTE THAT CHANGE OF NAME AFTER MARRIAGE AS PER THE ABOVE-MENTIONED PROCEDURE IS ALLOWED TO A FEMALE INDIAN APPLICANT ONLY. TO CHANGE THEIR NAMES, INDIAN MALE APPLICANTS IN ALL CASES AND INDIAN FEMALE APPLICANTS IN CASES OTHER THAN MARRIAGE ARE REQUIRED TO FOLLOW THE NORMAL PROCEDURE AS MENTIONED BELOW.
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6. CHANGE OF NAME IN THE PASSPORT (NORMAL PROCEDURE)

The applicant (both male and female) should submit:

  • Online Passport Application form completely filled in on internet at passport.gov.in/nri
  • 4 recent passport size photographs of with light background Click here for photo specification
  • Original Passport with Self-attested photocopies of the first and last pages of the passport
  • Copy of self attested Residence Permit (Original to be produced for verification)
  • Original newspaper advertisement announcing change of name, published in two leading daily newspapers. One newspaper should be of area of applicant’s permanent address in India and the other of the area of his present address in Poland/Lithuania. Waiting time of 30 days is mandatory after the last publication.
  • Affidavit regarding change of name in prescribed format signed in the presence of Consular Officer (Issue of new passport)
  • Fees to be paid in cash : PLN 232 (36 pages), PLN310 (64 pages)

If the appearance of an applicant has changed significantly since the issue of his/her last passport, an Indian national can apply for a fresh passport with a recent photograph. The following documents are required to be submitted:

  • Online Passport Application form
  • 4 recent passport size photographs of with light background Current Passport in original + photocopy of passport both (first and last) laminated pages
  • A notarised affidavit explaining the circumstances under which the service is requested.
  • Copy of Residence Permit (Original to be produced for verification)
  • Fees to be paid in cash : PLN 232 (36 pages), PLN310 (64 pages)

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IN CASE OF DEPORTATION OF INDIAN NATIONALS BY POLISH/LITHUANIAN AUTHORITIES

In the case of deportation of immigrants caught by the Polish/Lithuanian Police authorities for repatriation back to India, the police authorities need to either deposit or send by post the following documents to the Embassy for the Embassy to process the case further:

Completely filled in Indian Passport Application Form (available on this website under ‘Application Forms’)
Letter from the police authorities explaining the circumstances (including the charges levied) under which the individual needs to be repatriated, four colour photographs, photocopy of passport of the person (to held in establishing the identity/nationality of the person)

CANCELLATION OF INDIAN PASSPORT/SURRENDER OF INDIAN NATIONALITY AFTER ACQUISITION OF FOREIGN NATIONALITY

INSTANCES HAVE COME TO THE NOTICE OF THE EMBASSY WHEREIN INDIAN NATIONALS HAVE BEEN FOUND TO BE USING THEIR INDIAN PASSPORT EVEN AFTER ACQUIRING FOREIGN CITIZENSHIP/PASSPORT.

If a holder of an Indian Passport acquires nationality of another country, he/she must immediately surrender his/her Indian Passport forthwith to the nearest Indian Mission/Post abroad. Unauthorised possession of an Indian Passport shall constitute an offence punishable under the Indian Passports Act, 1967.

IN ORDER TO RENOUNCE INDIAN NATIONALITY, THE PERSON IS REQUIRED TO FILL UP A FORM AS WELL AS A DECLARATION FORM UNDER THE CITIZENSHIP ACT, 1955. HE/SHE IS ALSO REQUIRED TO SURRENDER THE INDIAN PASSPORT WHICH WILL BE CANCELLED BY THE EMBASSY AND A ‘NATIONALITY SURRENDER CERTIFICATE’ WILL BE ISSUED TO THE PERSON.

 

 

FEES FOR PASSPORTS AND OTHER SERVICES

S.No.

PASSPORTS

PLN

1.

Issue of 36 page Passport valid for ten years

232

2.

Issue of 60 page Passport valid for ten years

310

3.

Issue of 36 page Passport with maximum validity of five years for children below 18 years of age with validity of five years or till the minor attains the age of 18 years, whichever is earlier

155

4.

Issue of 36 page passport with maximum validity of five years for a new-born child + Compulsory registration of birth in the Embassy + Sworn Affidavit (PLN 155 + PLN 80 + PLN 80)

315

5.

Issue of Emergency certificate

46

6.

Renewal of passport (New Passport will be issued)

232

7.

Renewal of Identity certificate (renewal only up to existing validity)

80

8.

MISCELLANEOUS SERVICES
Additional endorsement or other services on passport

80

9.

Issue of DUPLICATE PASSPORT (New Passport valid for 10 years will be issued) - (If original is lost, damaged or destroyed)
For 36 page Passport (PLN 465 + 80)
For 60 page Passport (PLN 540 + 80)



545
620

10.

Surrender of Indian Passport and issue of Nationality Surrender Certificate

715

 

Click here to download Forms.

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